Student Transportation Services
Transportation Request Procedure
Transportation is a related service that is provided for special education students as delineated in
their IEPs. Arrangements for student transportation take approximately two weeks from the date
the request is made by the school. To arrange for Curb-to-Curb transportation, the following
procedures need to be completed:
- School submits a request for transportation to the District Student Transportation Services
Office using Form ST-11. Form ST-11 may be faxed to expedite the request.
- Student Transportation Services Office reviews the request and assigns it to the appropriate
- Bus company assigns the student to a specified bus route and determines pick-up time.
- Bus company informs the parent(s) and school of starting date and pick-up time as soon as
the bus route is established.
- Bus company informs the parent(s) of estimated length of travel time and transfers, if any.
Use the ST-11 form to notify the Student Transportation Services office, who will inform the bus
company, bus driver and bus aide, of a student’s special needs and instructions for a student’s
safety and welfare. Examples of student information that should be shared with the bus
- medical/health conditions that may result in an emergency,
- emergency action plans,
- behavioral concerns,
- safety concerns (such as a student’s ability to unbuckle the seat belt while sitting in his/
her wheelchair), and/or
- if a car seat is needed.
It is also recommended that the teacher verbally inform the bus driver and bus aide of any of the
How Safe Is School Bus Transportation?
School Bus Driver Licensing
All bus drivers are required to pass a physical examination, obtain traffic and criminal clearances
and have the appropriate class of driver’s license. Bus drivers are trained to transport students
School Bus Aide Training
Bus aides are provided on buses that transport students who require special attention. The
aides are required to have a first aid certificate and criminal clearance. They also participate in
Safety and Bus Service Complaints
All school buses are inspected daily by the bus driver. All safety and service complaints and
concerns should be reported to the respective District Student Transportation Office.
Best Practice Suggestions for Travel
The following are general guidelines for safely transporting a student with physical health needs:
- When traveling in a Type II school bus (the smaller yellow school buses) that the student
travels in to and from school, all children are safest traveling on a vehicle seat, using the
vehicle seat belts or in an approved child passenger restraint that complies with federal
- For the student with physical health needs, the safest means of traveling on a school bus is
for the student to be properly restrained out of his/her wheelchair while the empty wheelchair
is properly secured during the vehicle trip.
- If transferring out of the wheelchair cannot be reasonably managed by bus personnel, the
following are recommendations when the student must use his/her wheelchair as a travel
If the student requires the use of medical equipment during vehicle travel, secure equipment
as best as possible. This process might involve placing equipment under vehicle seats or
securing them with unoccupied seat belts.
If possible, remove and secure lap trays from the student’s wheelchair for vehicle travel to
help prevent injury from the rigid edges. If this is not possible, place padding between the
student and the edge of the tray. Make sure that the lap tray is also securely attached to the
chair. Remember that crash forces are strong and it is important to help prevent injury from
this potential projectile.
All other passengers should be properly secured during vehicle travel, including nursing or
bus personnel. Anyone or anything not secured in a vehicle could become a projectile in the
event of a crash.
- Use transit-option or “WC-19” type of wheelchair (check with your equipment supplier).
- All wheelchairs should be secured forward-facing in the vehicle.
- If the student has a transit-option wheelchair, bus personnel should use the crashtested
wheelchair securement points to attach the bus tie-down straps. These tie-down
straps should be used according to the manufacturer’s instructions.
- Wheelchairs should be secured at the frame junctions on the main frame of the
- When students travel seated in their wheelchairs, use a vehicle-anchored lap/shoulder
seat belt to protect the person sitting in the wheelchair.
Parent Responsibilities Include:
- Morning Pick-Up
- The parent must have the student at the pick-up point five minutes before the
scheduled pick-up time.
- If the student will not be going to school, the parent must notify the driver or the bus
company as soon as possible.
- If a student becomes ill at school, the parent will be asked to transport him or her home.
The parent must inform the bus company or driver that they have picked up the student
- A student with a communicable disease must have a medical clearance to resume
transportation service and return to school.
- Resuming Services
- When a student is ready to return to school after being absent, the parent must call the
bus company at least one day in advance (by 4:00 p.m). Otherwise, the driver will not
resume picking up the student.
- Parent(s) must notify the school at least two weeks in advance if they are moving to a
- Until transportation has been arranged, parent(s) may be responsible for transporting
their student to and from school.
When No One Is Home to Receive a Student
Parent(s) or a designated responsible person must deliver and receive their student at the
designated pick-up and drop-off points.
* The following steps will be taken if the student is left unsupervised during pick-up and/or no
responsible person is present to receive him/her at the drop-off time and place.
- The parent will receive a verbal warning and a copy of a Bus Incident Report (Form ST-15).
- The school official will conduct an investigation.
- The parent may be asked to attend a meeting with representatives from the school, bus
company, and Student Transportation Services personnel.
- The student may be suspended from riding the bus.
If the parent feels that the student is responsible enough to be left unattended, the principal must
approve this. The parent must obtain the Parental Request to Leave Special Education Student
at Designated Drop-off Point Without an Authorized Person to Received Student (Form ST-7).
The parent must submit the completed form to the principal for review and approval.
In emergency situations when the parent is unable to meet the bus, the parent must arrange for
another responsible person to meet the student at the drop-off point. The parent must call the
bus company and provide them with the name of the authorized person and the alternate dropoff
point, if needed. The bus driver will not release the student unless these arrangements have
If, for any reason, the bus company believes that they are unable to responsibly drop off the
student, the parent may need to pick up the child from school or an agreed upon designated
* (This policy is being revised. Please contact the Student Transportation Services office
for more information.)
Natural Disasters and Emergency Situations
- Before Morning Pick-Up:
The parent should keep the student at home.
- After Morning Pick-Up:
The parent will be notified of the location of the student by the bus company staff.
- While In School:
The student should remain in school until the all-clear signal is announced or a
determination is made by school officials that students may be released.